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Full-Time
Magnet Forensics

Accounts Payable Manager

Waterloo / Ontario
Hybrid
Posted Today
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Who We Are; What We Do; Where We’re Going
 
Magnet Forensics is a global leader in the development of digital investigative software that acquires, analyzes, and shares evidence from computers, smartphones, tablets, and IoT-related devices. We are continually innovating so our customers can deploy advanced and effective tools to protect their companies, communities, and countries.
 
Serving thousands of customers globally, our solutions are playing a crucial role in modernizing digital investigations, helping investigators fight crime, protect assets, and guard national security.
 
With employees based around the world, Magnet Forensics has been expanding our global presence. As a part of Magnet Forensics, you can expect to make a difference in the world, no matter what role you play. You’ll be supported through learning and development, not to mention an incredible team with unbelievable talent and integrity.
 
If you think you would be the right person to join our team working towards this goal, we would love to hear from you! 

Role Overview

We are seeking an experienced Accounts Payable Manager to join our Finance team and oversee day-to-day accounts payable operations. This role is responsible for leading a team of AP professionals, ensuring payments are processed accurately and efficiently, maintaining established controls and procedures, and supporting compliance and audit requirements. This position is ideal for a hands-on leader who enjoys developing team members, improving processes, and partnering cross-functionally to support business operations while maintaining appropriate financial controls.

What You'll Do

Team Leadership

  • Lead, mentor, and coach the accounts payable team, setting service standards and managing to them.
  • Assign and balance workload across the team, monitor performance, and provide constructive feedback.
  • Ensure team members are trained and equipped to perform their duties effectively as volume and complexity grow.

    • Accounts Payable Operations

  • Oversee the end-to-end accounts payable cycle across multiple entities and currencies, including invoice intake, coding, approval routing, payment runs, and vendor query resolution.
  • Ensure disbursements are accurate, appropriately approved, and executed on schedule.
  • Resolve complex invoice, purchase order, and receipt discrepancies, and act as the escalation point for vendor issues.
  • Oversee the accounts payable inbox, ensuring that the team is providing timely response to internal and external inquiries.
  • Administer corporate card and employee expense policy, enforcement and review

    • Compliance Program

  • Oversee the vendor master record, including onboarding, validation, banking detail verification, and ongoing governance.
  • Execute and maintain established payment fraud controls, including duplicate payment detection, change-of-bank-detail verification, and segregation of duties over payment release.
  • Coordinate and administer tax information reporting obligations across jurisdictions, including T4A and 1099 reporting and cross-border withholding.
  • Maintain documented accounts payable policies and procedures, and ensure control evidence is retained to audit standard.

    • Close and Reporting

  • Deliver accounts payable close activities, including accruals, accounts payable aging analysis, and supporting reconciliations.
  • Report to management on key accounts payable metrics, including cycle time, aging, and discount capture.
  • Partner with external auditors on accounts payable and disbursement testing, providing narrative support and timely evidence.

    • Operational Excellence

  • Identify and implement process improvements that reduce manual touches and shorten invoice cycle time as volume scales.
  • Support system implementations and enhancements related to ERP, accounts payable automation, and workflow tools.
  • Partner cross-functionally with Procurement, Legal, IT, and the business to streamline purchasing and approval workflows.

    • What We're Looking For

  • 5+ years of progressive accounts payable experience, including at least 2 years leading a team
  • Demonstrated experience managing accounts payable operations in a multi-entity and/or multi-currency environment
  • Strong understanding of accounts payable controls, vendor management practices, and compliance requirements
  • Demonstrated experience operating within a controlled close environment, with a clear understanding of documentation standards, review requirements, and audit evidence
  • Advanced Excel skills and experience working with large, detailed datasets in support of reconciliations and audit requests
  • High degree of ownership, attention to detail, and judgment required to operate effectively in a high growth, scaling technology environment
  • Proven ability to partner cross-functionally while maintaining strong accounting governance and control discipline

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